WE ARE HIRING OFFICE STAFF

We are seeking a reliable, organized, and proactive Office Staff member to support the day-to-day administrative and operational activities of the office. The ideal candidate will assist with documentation, data entry, customer service, record maintenance, office coordination, and general administrative tasks to ensure smooth business operations.



Key Responsibilities

Administrative Support

Perform daily administrative and clerical tasks.

Prepare, organize, and maintain office files and documents.

Handle data entry and maintain accurate records.

Assist in preparing reports, letters, and official correspondence.

Office Operations

Manage office supplies and maintain inventory.

Ensure the office is clean, organized, and well-maintained.

Coordinate with vendors for office maintenance and supplies.

Assist in arranging meetings, appointments, and office events.

Customer & Visitor Support

Welcome visitors and direct them to the appropriate department.

Answer phone calls and respond to emails professionally.

Handle customer inquiries and provide basic information.

Maintain visitor registers and appointment schedules.

Documentation & Record Keeping

File, scan, photocopy, and archive documents.

Maintain employee, customer, and vendor records.

Ensure confidentiality of company information.

Update office databases and spreadsheets regularly.

Coordination

Coordinate with HR, Accounts, Sales, and other departments.

Support payroll, attendance, and leave record maintenance.

Assist with courier, postal, and dispatch activities.

Follow up on pending administrative tasks.

Reporting

Prepare daily, weekly, and monthly administrative reports.

Maintain attendance registers and office logs.

Report office maintenance issues to management.

Support audit and compliance documentation when required.

Required Qualifications

Higher Secondary (12th), Diploma, or Bachelor's degree in any discipline.

0–2 years of experience in office administration, clerical work, customer service, or administrative support.

Freshers with basic computer knowledge and good communication skills are encouraged to apply.

Required Skills

Office Administration

Data Entry

Microsoft Office (Word, Excel, PowerPoint)

Documentation Management

Record Keeping

Communication Skills

Customer Service

Filing & Documentation

Time Management

Organizational Skills

Multitasking

Attention to Detail

Preferred Skills

Knowledge of ERP or CRM software.

Basic accounting and billing knowledge.

Experience in handling office equipment such as printers and scanners.

Ability to communicate in English and local languages.

Good interpersonal and teamwork skills.